Gamelan Sekar Jaya is seeking a part-time Program and Administrative Manager.
To apply, send a resume and cover letter to jobs@gsj.org by March 15th.
Organization: Gamelan Sekar Jaya
501(c)3 nonprofit specializing in Balinese Music and Dance
Position: Program and Administrative Manager (PAM)
Part-time, 15 hours/week, W2 employee status
Term: April 1, 2025 - December 31, 2025 (with potential to extend)
Payment: $25-$30/hr based on experience
$200/month health reimbursement stipend
Location: GSJ’s banjar community center, 3023 Shattuck Avenue, Berkeley CA 94705
Flexibility for hybrid in-person and remote work, some onsite work is required
Gamelan Sekar Jaya (GSJ) is a nonprofit organization dedicated to the study and presentation Balinese performing arts. GSJ’s mission is to foster artistic exchange between Bali and the United States through residencies, workshops, performances, and the creation of innovative new works of music and dance; and to share the excitement of this exchange with diverse audiences in California, the US, and abroad. GSJ has built a unique and thriving community that is both diverse and multi-generational. Widely known for its artistry as a performance group, GSJ’s greatest pride is the meaningful contribution it has made to a profound cultural exchange, one that has affected the lives of countless people both in the US and in Indonesia. As an organization, GSJ is deeply committed to fostering a spirit of inclusivity that both attracts and celebrates the cultural diversity that makes its community so unique. Learn more at www.gsj.org
The Program and Administrative Manager (PAM) position is a part-time administrative position under the supervision of the Managing Director (MD). This position serves GSJ’s programs through marketing and communications, event support, logistics, record-keeping, and accounting management. This position is best suited for someone who is local to the Bay Area, has 3+ years of experience in arts administration and/or nonprofits, has excellent verbal and written communication skills, is connected to Balinese arts and/or is comfortable working cross-culturally, and has experience working in multiple roles within the field of performing arts. The responsibilities of this position are detail-oriented, collaborative, and manager-level. GSJ is seeking someone who is highly organized and self-motivated to support the flourishing success of GSJ.
Job Responsibilities
Marketing and Communications:
● In collaboration with the Managing Director, develop and execute marketing campaigns. Maintain marketing calendar
●Respond professionally to general inquiries and/or direct inquiries to relevant parties (info@gsj.org, check GSJ voicemail, paper mail etc.)
● Take ownership of GSJ social media presence and spearhead compelling digital and print campaigns
● Design graphics for marketing collateral
● Prepare and send mass paper/electronic mailings including fund letters, surveys, etc
● Keep listservs up-to-date
● Maintain GSJ website and member intranet, including updating events and classes
● Member administration (tracking member contributions, managing email lists, answering membership-specific question)
Programs and Events: Education, Performances, and GSJ Events:
● Support and collaborate with Managing Director (MD) with administrative and/or logistical tasks and programs
● Coordinate educational programming, including workshops and school programs
● Ensure smooth day-of logistics for performances, classes, and events
● Organize volunteers for events, performances, open houses, banjar work days, etc.
● Maintain GSJ Member Google Calendar for rehearsals and events
● Coordinate regular facility maintenance and serve as point of contact for renters
Accounting/Finance:
● Process and log bill payments, contractor payments, deposits, reimbursements, and donations (log in Salesforce, ensure proper follow-up)
● Maintain organizational data systems, including Quickbooks and Salesforce
Qualifications:
● 3+ years experience in an administrative and/or program management role
● Experience in a non-profit arts organization
● Strong organizational skills with excellent record keeping and attention to details
● Ability to independently track and manage multiple projects simultaneously
● Good verbal and written communication skills
● Experience working and communicating cross-culturally
● Minimum technical skills must include basic familiarity with Mac and Windows operating systems, Word, Excel, Google Suite, PayPal, and Zoom
● Knowledge of any or all of the following is a plus: Salesforce, Quickbooks, Mailchimp, Squarespace, Canva, Adobe Suite (Photoshop)
● Good customer service skills including professional phone manner and email etiquette
● Expertise in developing marketing strategies and reaching new audiences
● Flexibility and willingness to work at least one night and/or weekend day per week during performance seasons.
Nice-to-Have
● Interest in Balinese or Indonesian arts
● Indonesian and/or Balinese language skills
This is a part-time position at 15 hours per week, with an hourly wage of $25 - $30/hour (depending on experience) and a $200 monthly benefits stipend. GSJ employees receive paid time off and 13 paid holidays annually (based on the UC calendar). PTO and holidays are commensurate with the position’s FTE rate, in this case 6 hours of PTO per month and 6 paid hours for each paid holiday.
The GSJ work environment is dynamic, creative, and supportive, with great flexibility.
GSJ is an Equal Opportunity Employer and does not discriminate against applicants due to veteran status or on the basis of disability. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, or gender identity. GSJ is happy to make reasonable accommodations for applicants and employees with disabilities.
